Leave Management System CS619 Final Project Fall 2018  

Leave Management System



Project Domain / Category


Web based Application




This project is aimed at developing a web based Leave Management System, which is important to either an organization or a college. However in this project we develop Leave Management System for a College.

It is an Intranet based application that can be accessed throughout the organization or a specified group/Dept. This system can be used to automate the workflow of leave applications and their approvals. The periodic crediting of leave is also automated. There are features like notifications, cancellation of leave, automatic approval of leave, report generators etc. in this application.


Functional Requirements:


There are registered people in the system. Some are approvers. An approver can also be a requestor. In a college, it could be Lecturer/Professor/Head of the Department/Dean/Principal etc.

Following is a list of functionalities of the system:

  1. A person should be able to
    • login to the system through the first page of the application
    • change the password after logging into the system
    • see his/her eligibility details (like how many days of leave he/she is eligible for etc)
    • see his/her leave history since the time he/she joined the company/college
    • apply for leave, specifying the from and to dates, reason for taking leave, address for communication while on leave
    • see his/her current leave applications and the leave applications that are submitted to him/her for approval or cancellation
    • approve/reject the leave applications that are submitted to him/her
    • withdraw his/her leave application (which has not been approved yet)
    • Cancel his/her leave (which has been already approved). This will need to be approved by his/her Superior
    • get help about the leave system on how to use the different features of the system
  2. As soon as a leave application /cancellation request /withdrawal /approval /rejection /password-change is made by the person, an automatic email should be sent to the person and his superior giving details about the action
  3. The number of days of leave (as per the assumed leave policy) should be automatically credited to everybody and a notification regarding the same be sent to them automatically
  4. An automatic leave-approval facility for leave applications which are older than 2 weeks should be there. Notification about the automatic leave approval should be sent to the person as well as his superior

The modules involved are:                              

  • Administration
  • Employee
  • Search
  • Report
  • Authentication


In this module the Administrator has the rights to add all the Employees and register them in the organization and check the information of the Employee and check the status of the leave when they have taken and what type of leave they have taken and search is done based on the employee and report is generated based on employee.


This module contain complete search like Leave search, Type of Leave, Employee based on the leave and starting and ending day of leave.


In this module employee has the rights to use his/her username and password for login and he/she can see the request given by the user and he/she can pass the process to the Business Manager and maintain the record of the customers.


This module contains all the information about the reports generated by the Employees based on the Performance and by the leave status.


This module contains all the information about the authenticated user. User without his/her username and password can’t enter into the login if he/she is only the authenticated user then he/she can enter to his login.




Software Requirements:           

  • Operating System: Window7and above
  • HTML,CSS, JavaScript, Jquery
  • MYSQL(Backend)
  • PHP(Server side programming)
  • WAMP — Web Application Server
  • Microsoft Visual Studio




Name: ShafaqNisar 

Email ID:shafaq.nisar@vu.edu.pk

Skype ID:shafaqnisar1

Tags: 2018, CS619, Fall, Final, Leave, Management, Project, System

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